Squadron Commanders are responsible to the corporation and to the wing commander (or group commander if applicable) for ensuring that the corporation objectives, policies, and operational directives are effectively executed within their squadron. They shall:
Establish plans, policies, and procedures necessary to the fulfillment of the CAP mission, which are not in conflict with the directives of higher headquarters.
Keep informed of the accomplishments, problems, and degree of compliance with regulations and other directives through personal observations, inspections, reports, and staff meetings. Comply with all policies, regulations, and directives of higher headquarters and require the same compliance by all members of the squadron. Ensure safety of personnel and equipment through compliance with directives and policy guidance; ensure an effective safety awareness, education, and inspection program within the unit. Select personnel to fill authorized staff positions and remove from staff position those members deemed unqualified or otherwise unsuitable to continue in their positions. Establish policies and procedures to ensure an effective squadron recruiting and retention program.
Coordinate the activities of staff officers to prevent overlapping of functions and to resolve conflicts. Eliminate members whose continued membership is determined undesirable in accordance with the provisions of CAPR 35-3.
Identify members for non-renewal where continued membership is adverse to the best interests of CAP in accordance with provisions of CAPM 39-2.
Determine meeting dates and attendance requirements for squadron meetings in accordance with policies established by higher headquarters. Ensure that new personnel are properly introduced to CAP and make frequent checks on their progress. Ensure that squadron property and funds are properly safeguarded and accounted for. Initiate requests for promotion of squadron members. Ensure proper wear of the uniform and that violations are promptly corrected. Ensure that complaints and grievances are resolved fairly, impartially, and promptly.
Initiate recommendations for awards and decorations for squadron members.
Initiate organization actions affecting their squadron (charter redesignations, address changes, etc.). Refer to the next higher headquarters problems that cannot be resolved at squadron level. Promote an understanding and appreciation of CAP in the local community. Promote aerospace education.
Squadron Commanders should be familiar with the Civil Air Patrol Constitution and Bylaws, CAP governing directives, and all policy matters affecting their command.
NOTE: The duties above also apply to the deputy squadron commander. Squadron commanders should develop a detailed position description for their deputy, outlining his/her specific duties and responsibilities in support of the overall squadron mission.
Operations Officer :
Manages and directs all operations activities. They shall:
Develop and implement operations plans, programs and directives.
Establish reporting procedures to determine the success of operations programs.
Coordinate operations matters with other staff agencies or interested agencies.
Develop standard operating procedures for the control and operation of CAP aircraft.
Develop necessary operations policies and procedures to ensure mission accomplishment and to provide adequate guidance to subordinate personnel and units.
Request the issuance of transportation and mission authorizations as requested.
The Operations Officer should be familiar with CAPP 210, CAPP 211, CAPP 212, CAPP 213; CAP directives in the 50, 55, 60 and 62 series and parts 1, 43, 61, 63, 91 and 92 of FAA regulations.
Standardization/Evaluation Officer :
Manages aircrew standardization and evaluation activities. They shall:
Develop and implement a check pilot program.
Conduct evaluation of check pilot program in subordinate units.
Evaluate aircrew techniques and ability using appropriate publications and checklists.
Evaluate aircrew techniques in mission planning, briefings, mission execution, and critiques.
Perform spot evaluation checks as appropriate.
Continually evaluate aircrew training procedures and techniques.
Administer written examinations and document flight evaluation checks.
Analyze evaluation data for trends that indicate changes in the program or additional training needs for individual pilots.
The Standardization/Evaluation Officer should be familiar with CAPP 212; CAP directives in the 50, 55, 60 and 62 series; FAR Parts 1, 43, 61, 91; and FAR Advisory Circulars in the 61 and 91 series.
Emergency Services (ES) Officer :
Manages and directs emergency services activities. They shall:
Develop agreements with agencies responsible for search, domestic emergencies, and civil defense.
Develop and maintain an adequate emergency service force.
Develop training programs to ensure that highly qualified ES personnel are available for search and rescue, and disaster relief missions.
Develop plans and standard operating procedures to support the wing’s emergency services program.
Maintain records to determine the status of resources (personnel, vehicles aircraft, radios and other emergency equipment) available for ES missions.
Develop and maintain a rapid alerting system for assembling necessary resources in a timely manner.
The Emergency Services Officer
Emergency Services Training Officer :
Assists the ES Officer in managing and directing ES training activities. They shall:
Document ES training accomplished and qualifications earned.
Coordinate with the SAR and DR officers to ensure that training programs are adequate.
Coordinate with external agencies for other ES training.
Prepare and process CAPFs 101 for new or requalifying personnel.
The Emergency Services Training Officer
Search and Rescue (SAR) Officer :
Assists the ES officer in managing and directing search and rescue activities. They shall:
Develop SAR agreements with state emergency management officials and other CAP units, if needed.
Know CAP SAR responsibilities in areas of operation.
Develop a unit SAR force that is capable of responding to request from the appropriate Rescue Coordination Centers or other responsible agencies.
Ensure the SAR training program is adequate.
Develop operational procedures for rapid alerting and assembling of SAR task force personnel.
Coordinate wing SAR evaluations, training missions, and exercises.
The Search and Rescue Officer
Disaster Relief Officer :
Assists the ES Officer in managing and directing disaster preparedness activities. They shall:
Develop agreements with state emergency management officials pertaining to natural disaster and civil defense activities.
Develop a unit disaster preparedness force capable of responding to appropriate requests.
Ensure the civil defense and natural disaster training programs are adequate.
Develop operational procedures for rapid alerting and assembling of disaster preparedness task force personnel.
Coordinate wing disaster preparedness evaluations, training missions, and exercises.
Know disaster preparedness responsibility of CAP in areas of operation. This includes unit’s responsibilities in the State and Region Disaster Airlift (SARDA) plan.
The Disaster Preparedness Officer
should be familiar with CAPR 50-15, CAPR 55-1, CAPR 60-1, and applicable Federal Emergency Management Agency (FEMA) publications.
Communications Officer :
Manages and directs communications activities. They shall:
Develop and implement communications plans, programs, and directives in close coordination and in support of command, operations and emergency services.
Establish requirements and track acquisition and disposition of communication equipment in coordination with logistics.
Coordinate communications plans and programs with other staff agencies and with subordinate and higher headquarters.
Develop detailed operating procedures for communications operations and guidance to subordinate units and personnel.
Collect and report data to determine the effectiveness of communications operations.
Coordinate licensing or frequency authorizations for all radio operations.
Develop communications training programs.
Coordinate communications conferences, meetings, and workshops.
Monitor unit communications.
Establish programs to maintain and operate unit radio equipment.
The communications Officer
Composite Squadron Aerospace Education Officer :
There are two aerospace education officers authorized for composite squadrons: (1) to implement and direct the aerospace education portion of the CAP cadet program, and (2) to implement and direct the Aerospace Education-Civil Air Patrol (AE-CAP) program for senior members.
To implement and direct the aerospace education portion of the CAP cadet program they shall:
Monitor the aerospace education portion of the CAP cadet program.
Generate and supervise the aerospace education activities and supporting projects for cadets.
Supervise the aerospace education testing program for cadets.
To implement and direct the AE-CAP program for senior members they shall:
Monitor the implementation of AE-CAP within the unit.
Supervise AE-CAP testing programs.
Either or both of the aerospace education officers in composite squadrons are responsible for implementing the CAP external aerospace education program in their community. They shall
Provide special aerospace education presentations to the general public.
Promote CAP aerospace education courses and instructional materials in local schools.
Composite Squadron Aerospace Education Officers
Professional Development Officer :
Manages and directs the CAP professional development program. They shall:
Know directives applicable to professional development programs.
Know the structure of the CAP professional development program and senior member activities.
Maintain an adequate stock of applicable forms.
Assist other members in proper completion of forms.
Maintain unit training records.
Maintain a unit training library.
Operate audio-visual equipment.
Assure security of training examinations.
Prepare documentation in support of training awards for the commander´s review.
Submit applications for awards.
Coordinate member training accomplishments with other members of the staff.
The Professional Development Officer
Squadron Leadership Officer :
(Applicable to Cadet and Composite Squadrons Only)
Responsible for leadership laboratory and physical fitness training of CAP cadets to include:
Proper wear of the CAP uniform.
Customs and courtesies of the service.
Leadership techniques and activities.
Squadron drill team.
The Leadership Officer should be familiar with CAP directives in the 50 series and particularly with the Leadership Laboratory Manual that is a cost item and is described in the CAP Bookstore Catalog.
Squadron Activities Officer :
(Applicable to Cadet and Composite Squadrons Only)
Plans and conducts interesting and challenging activities for CAP cadets, to include but not limited to:
Participating in emergency services exercises.
Community betterment projects.
Aerospace education activities (in coordination with aerospace education officer).
The Squadron Activities Officer should be familiar with CAP directives in the 50, 76, 160, and 900 series.
(Applicable to Squadrons Only) :
The squadron testing officer is a member of the squadron commander´s special staff. They shall:
Obtain, administer, safeguard, and return education and training materials used in Civil Air Patrol.
Administer the testing program in accordance with CAP directives.
The Testing Officer
(Applicable to Squadrons Only) :
Manages and directs the logistics program to include the areas of supply, transportation, maintenance, and installation engineering. They shall:
Advise the commander on status of logistics programs and establish logistics policies.
Review budget requirements of logistics activities and direct consolidation of logistics budget.
Be responsible for real property management in accordance with CAPR 87-1.
The logistics officer should be familiar with the CAP directives in the series indicated below:
Transportation matters 76, 77 series
Usage of DOD real property 87 series
Aircraft status/inventory 67 series
Aircraft marking 66 series
Aircraft maintenance 66 series
Supply matters 67 series
VSI/HIS Insurance Matters 900 series
Responsible for all matters pertaining to supply. They shall:
Ensure proper accountability for CAP property.
Be responsible for receipt, issue, storage and proper disposal of all CAP property.
Be responsible for effecting distribution and recovery of property in coordination with the transportation officer.
Recommend to the commander the allocation or reallocation of property within the unit.
The Supply Officer should be familiar with CAPP 206 and CAP directives in the 67 and 87 series.
Responsible for all matters pertaining to surface and air transportation. They shall:
Ensure that all vehicles are licensed and insured and those drivers are qualified and licensed to operate the vehicles.
Recommend allocation and reallocation of motor vehicles.
Maintain appropriate records on location of all vehicles.
Responsible for maintenance, painting, and marking vehicles.
Coordinate airlift requirements with operations officer.
The Transportation Officer
Exercises staff supervision and coordination of all aircraft maintenance. They shall:
Make recommendations to the commander for the improvement of the maintenance program.
Ensure that aircraft are painted and identified in accordance with current directives.
Ensure that aircraft are maintained in an airworthy condition in accordance with FAA requirements.
The maintenance officer should be familiar with CAP directives in the 66, 67 and 900 series, Federal Aviation Regulations 43, 45, and 91 and Federal Aviation Advisory Circulars 20-35C, 20-5F, 39-7B, 43-9B, 43-12A and 61-9B.
Implements, manages and directs administrative services activities. They shall:
Implement administrative policies and procedures.
Control correspondence (including messages).
Prepare and authenticate administrative authorizations.
Prepare local publications and forms.
Perform related duties as assigned by the unit commander.
The Administrative Officer
Manages and administers the CAP personnel program and associated administrative procedures to include:
Membership records and applications
Confidential screening (FBI fingerprint cards)
Organizational actions (charters, deactivations, etc.)
Promotions and demotions
Awards and decorations
The personnel officer at all levels should be familiar with the Constitution and Bylaws, CAPP 200 and CAP directives in the 20, 35, and 39 series.
Formulates plans and establishes policies, procedures, and programs, designed to assist CAP in attracting new members and retaining current members. They shall:
Plan and conduct periodic membership drives to attract new members and to stimulate interest in current inactive members.
Make presentations to outside groups, both youth and adult, to attract new members.
Place posters and other recruiting materials in strategic locations advertising local meeting times and places.
Stage display booths and provide recruiting coverage at local high schools, shopping centers, air shows, and other public events.
Personally contact individuals expressing an interest in CAP by telephone, written inquiry, etc., and follow up to ensure that all interested persons are fully informed on the CAP program and local unit activities.
The Recruiting Officer
Advises and assists the commander on all media relations, internal information and community relations matters. Plans, develops and implements a Public Affairs program. They shall:
Release information on unit activities to news media.
Publish unit newsletter or bulletin.
Coordinate participation of unit members in community activities.
Coordinate with other organizations and agencies as required.
Supervise all pubic affairs activities of subordinate units.
The Public Affairs Officer, to be effective, must be familiar with CAPP 201, CAPP 190-1, CAPP 3, current policies and activities of his/her unit.
Responsible for the overall financial management of the unit. They shall:
Administer all funds.
Maintain all financial records.
Maintain bank accounts.
Pay all outstanding accounts.
Indorse all negotiable instruments.
Prepare all financial reports.
Prepare annual budget.
The Finance Officer should be familiar with CAP regulations in the 173 series and CAPP 202.
The chaplain is a member of the commander´s staff at all echelons of command, and as such is the advisor to the commander and his/her staff on matters of religion, morals, and the well-being of personnel under his/her command. The chaplain implements and executes the CAP Chaplain Service program as recommended by the Chaplain Service Advisory council and as stated in CAPR 265-1. This program includes, but is not limited to:
Providing pastoral care of senior and cadet members, including counseling, visitation, encouragement, and other special assistance as the chaplain may be able to provide.
Performing professional functions as necessary, for example, religious services, liturgies, pastoral counseling, etc.
Conducting moral leadership programs as outlined in the CAPP 265 series entitled “Values for Living,” and CAPR 52-16.
Participating as chaplains in cadet summer encampments and other cadet activities. (Reference CAPR 52-16.)
Participating in Emergency Services missions and exercises by providing a chaplain presence and resource for members participating in the mission/exercise and those on the scene who may be in distress.
Participating in ecclesiastical public relations activities.
The specific duties of CAP chaplains at each echelon of command are stated in CAPR 265-1. Every chaplain should be familiar with the following CAP directives: CAPR 20-1, CAPR 265-1, CAPP 221, CAPP 221A and CAPP 265-4.
Moral Leadership Officer :
The moral leadership officer is an individual active in and approved by their denomination or faith group. MLO´s are part of the CAP Chaplain Service, but have different qualifications and different responsibilities than chaplains. MLO´s will:
Complete training requirements for moral leadership officers.
Develop moral leadership seminars for cadets.
Provide non-clergy support to assist chaplains in providing ministry to the CAP community.
Perform MLO duties under the direction of a chaplain when one is assigned to their unit. When a chaplain is not assigned, the MLO works under the direction of the unit commander and wing chaplain.
Advises on legal implications of CAP programs and activities (subject to the constraints imposed by local law on the unauthorized practice of law) to include:
Interpretation of laws and regulations.
Contracts and agreements.
Corporate records and organizations.
Relations with local agencies.
Render legal advice and opinions regarding CAP activities as requested.
Assist the unit safety officer in conducting investigations.
Advise the unit commander and investigating officer on processing complaints in accordance with CAPR 123-2.
Advise commanders on initiation of termination actions and serve as CAP representative at termination appeals hearings as appropriate.
Serve on unit membership board as directed by the unit commander.
The Legal Officer at all levels should be familiar and monitor compliance with the CAP Constitution and Bylaws, CAP regulations and with 5 U.S.C. 8141, 10 U.S.C. 9441, and 36 U.S.C. 40301-40307.
Responsible for advising CAP commanders and units on the health, sanitation and hygiene of CAP members relevant to CAP activities. (See CAPR 160-1 for policy on emergency medical treatment). They shall:
Assists the ES Officer in arranging or providing training in first aid and emergency lifesaving measures to include medically recognized cardiopulmonary resuscitation (CPR) techniques.
Provide bloodborne pathogen protection training including preventive measures.
Report bloodborne pathogen exposures and ensure that those members exposed obtain appropriate follow-up medical care from non-CAP sources.
Advise members to obtain necessary physical examinations from their personal physicians and to complete emergency treatment consent forms where required by regulation to participate in various Civil Air Patrol activities. NOTE: Under no circumstances will CAP medical personnel perform physical examinations as part of their Civil Air Patrol duties.
Arrange for necessary medical training materials. Supplies and equipment for unit missions or special activities.
Maintain first aid kits for medical emergencies. (See CAPR 160-1 for policy on emergency medical treatment.)
Generally advise commanders and unit personnel on preventive medicine matters relevant to CAP activities.
Plan conferences and meetings pertaining to special affairs.
Medical Officers should be familiar with all CAP directives in the 160 series and applicable portions of CAPRs 55-1, 50-15, 52-16, 50-17 and 62-2.
Assists and advises the commander in developing the overall accident prevention program. They shall:
Direct and perform safety inspections and surveys of hazardous areas and operations.
Direct and perform accident investigations and prepare safety reports.
Plan safety briefings to make personnel aware of hazards and safe practices.
CAPR 20-1 (E) 43
Review and analyze accident reports for contributing factors, trends and other accident prevention information.
Prepare training guides, articles and literature, and publicize this information through bulletin boards, newspapers and posters.
Conduct safety studies and recommend corrective action.
The Safety Officer should be familiar with CAP directives in the 62 series.
Manages and directs historical activities to include:
Developing policies and procedures that relate to historical activities.
Establishing and conducting a program for the publishing of general and special histories, monographs, studies, and similar works for issue both internally and externally to CAP.
Establishing and conducting a program to specifically inform the general public as to the history of CAP as it relates to CAP´s current missions.
Issuing bibliographies, catalogs, indices, and abstracts containing information relative to publications relating to CAP history.
Establishing and conducting a program of the collection and preservation of items of historical significance either of a documentary or physical property nature.
Establishing and conducting an oral history program.
Representing the Civil Air Patrol at meetings of historical and other learned societies.
The Historian should be thoroughly familiar with CAPR 210-1 (the Civil Air Patrol Historical Program) and other internal and external publications relating to historical activities.
Deputy Commander for Seniors
(Applicable to Composite Squadrons Only) :
Supervises and directs administration of the senior member programs in composite squadrons. They shall:
Ensure Cadet Protection policies and training are in place and being enforced.
Evaluating the effectiveness of the unit´s participation in the CAP senior member activities (optional and training activities).
Directing the development of plans and procedures to ensure accomplishments of senior member program objectives.
Supervising the activities of the logistics officer, operations officer, and senior program officer to coordinate functions required in the efficient operation of the unit.
Conducting briefings, staff meetings, inspections, and discussions with the officers in charge of subordinate staff sections to formulate plans, evaluate progress, implement new procedures, and resolve financial conflicts.
Coordinating with other staff sections as required to obtain information, testing, legal, financial, and medical assistance required in conducting senior member activities.
Monitor funds and property used for senior member programs.
The Deputy Commander for Seniors should be familiar with the Civil Air Patrol Constitution and Bylaws, CAP governing directives, and all policy matters affecting their command. They should be particularly knowledgeable of directives relating to the functional areas under their supervision (logistics, operations, emergency services, senior programs, communications and aerospace education).
Deputy Commander For Cadets :
(Applicable to Composite Squadrons Only)
Directs and evaluates implementation of the CAP cadet program within the squadron. They shall:
Coordinate to assure attainment of cadet program objectives and adherence to cadet program directives.
Ensure Cadet Protection policies and training are in place and being enforced.
Select and supervise the senior member staff officers to direct the cadet program.
Monitor funds and property used for cadet program.
The Deputy Commander for Cadets should be familiar with all CAP directives, with particular emphasis on directives in the 35, 50, and 280 series. Also, he/she should be familiar with cadet program aerospace education texts and other training materials described in the CAP Bookstore Catalog, CAPR 0-2 and CAPR 0-9.